Privacy Policy

Top Dog Recruiting, LLC (“Top Dog,” “we,” “us,” or “our”) respects your privacy. This policy explains what information we collect, how we use it, and your choices.

1. Who we are

Top Dog Recruiting is a recruiting and talent solutions firm. We work with employers and candidates to fill mid, senior, and executive roles. Our website is operated from the United States.

2. Information we collect

We may collect:

• Contact details you provide — such as name, email address, phone number, and company name — when you use our contact form, email us, or submit a resume.
• Career-related information — including resumes and CVs (which typically include contact information), work history, education, skills, and role preferences — when you submit materials for consideration, apply through our job board, or work with us on a search.
• Communication content — messages, notes, and attachments you send us in the course of an inquiry or engagement.
• Technical data — such as browser type, device type, and approximate location — that may be collected automatically when you visit the site (for example through standard server logs or analytics, if enabled).

We do not intentionally collect sensitive personal data (such as Social Security numbers or health information) through the website. Please do not include that type of information in form messages or unsolicited uploads.

3. How we use information

We use the information we collect to provide recruiting and talent services, including to:

• Respond to inquiries from employers and candidates
• Review resumes and related materials, including contact information, to evaluate fit for open or confidential searches
• Send job descriptions and role details to candidates who may be a match
• Coordinate and schedule interviews
• Submit candidate resumes and relevant information to potential hiring companies (our clients) in connection with a search — only with the candidate’s permission
• With the candidate’s permission, share relevant information with a partner recruiting firm when that firm has a role that may be a strong fit
• Maintain candidate and client records in our systems so we can work effectively on current and future opportunities
• Operate and improve our website and job board
• Communicate about roles, services, or updates you have requested
• Comply with legal obligations

We do not sell your personal information. We do not use your data for unrelated marketing lists. We do not operate an automated SMS/text messaging program; any direct messaging would only occur if you and we agree to use a channel such as phone, email, or an encrypted app (for example Signal) in the course of a search.

4. How we share information

We may share information only as needed to deliver recruiting services:

• Hiring companies (clients) — we may submit your resume and related contact or career information to potential employers when you are being considered for a role, only with your permission. That is a core part of how executive and professional search works.
• Partner recruiting firms — from time to time we collaborate with other search firms. With your permission, we may share relevant information with a partner firm if they have an opportunity that could be a strong fit for you.
• Service providers — third parties that help us operate the business, such as our applicant tracking system (ATS), form/email delivery tools, and hosting. These providers process data on our behalf and are expected to use it only to perform services for us—not for their own marketing.
• Legal requirements — if required by law, regulation, or valid legal process.

We do not sell, rent, or share personal information with third parties for their marketing purposes. Candidate information is not submitted to employers or partner firms without permission.

5. Forms, ATS, and third-party tools

Our contact form may be processed by a third-party form service that delivers messages to us without displaying our email address on the site. Job applications and resume submissions may be stored and managed in our applicant tracking system (ATS). Those tools process data on our behalf so we can respond, track candidates, send role information, schedule interviews, and submit materials to hiring companies when appropriate. We do not publish your email address on the website.

6. Data retention

We keep contact and candidate information for as long as needed to provide services, maintain business records, and meet legal requirements. If you would like us to remove or update your information, contact us using the details below.

7. Security

We take reasonable steps to protect personal information. No method of transmission or storage is completely secure; we cannot guarantee absolute security.

8. Your choices

You may:

• Request access to, correction of, or deletion of personal information we hold about you
• Ask us to stop contacting you about opportunities
• Decline to provide information (though that may limit our ability to help you)

To make a request, contact us at the phone number or through the contact form on our website.

9. Children

Our services are directed to adults and professionals. We do not knowingly collect personal information from children under 16.

10. Changes to this policy

We may update this policy from time to time. The “Last updated” date at the top will change when we do. Continued use of the site after updates means you accept the revised policy.

11. Contact us

Top Dog Recruiting, LLC
Phone: 301.530.9694
Or use the contact form on our website.

This policy is provided for general information and is not legal advice. If you need advice specific to your situation, please consult a qualified attorney.